Wrong Format Paste

Question

When executing cut / copy, the wrong font format is pasted:

(1) wrong font type (2) wrong color (3) wrong paragraph formatting - After 10 pt & Line Sp Multiple 1.15

I have already checked: and / or confirmed:

> no Skype / Call add-on

> Options / Advanced / Cut, Copy and Paste - Source Formatting selected

> default font

> default paragraph setting

> occurs in existing specific documents created from one another, whether in Word 2007, Word 97 and using either Windows Vista or Windows 8.1 (i.e. different computers)

> I changed the normal template to correct default font and default paragraph settings - new docs paste ok, but these existing specific docs still paste wrong

ANY OTHER SUGGESTIONS ?

Answer 1

To add to what Charles has said, styles save time and let you create a structured document. With styles you can easily reuse formatting (no need to select text and repeatedly apply bold, different font sizes, etc. to create your heading) within a document and from one document to another.

Any document created in Word makes use of at least one style: the Normal paragraph style, usually.

You can revert to the formatting of paragraph styles in a document by selecting text and pressing Ctrl+SpaceBar (which clears font/character formatting not in style) and Ctrl+Q (which clears paragraph formatting not in style).

Answer 2

Hi Charles,

Styles were a prominent feature of the first version of Word, 1.0 for DOS, though in those days, it was limited to Paragraph Styles and simple Font Styling such as Bold and Underlined, which were all the printers of those days could handle, unless you changed the Daisy Wheel in the printer.   A dot matrix printer may have been able to handle Italics, but the quality of printing with a nine-pin print head left much to be desired.

When WYSIWYG came along, Microsoft seemed to "drop the ball" on styles, with the result that there is a whole generation of users who don't know anything about them.

Answer 3

Try the merge and text only methods as well.

Chances are good that it is copying Style information and that the Style definitions are different in the source and destination documents.

Understanding Styles in Microsoft Word

Second, stop creating documents from other documents. Use custom templates instead.

Templates in Microsoft Word

Both custom templates and styles are not necessarily taught to new Word users. They should be because Word can be very difficult to use without an understanding of them.

Answer 4

AHHH ! The Good Ole Days.... I remember when Lotus was a simple peer-to-peer communication log program and MultiMate dual bracket formatting started the basics of HTML....

The good news is that Microsoft was smart enough to put the Styles remove feature in just the quick gallery to control and work along with the other cut / copy and paste options, leaving the user the flexibility to Apply it again as needed. This is something you cannot do in Word 97 without the ribbon gallery and since you cannot delete them all. When I saw I could do that in Word 2007 ribbon, the decision to remove to No Styles was a no brainer.

Grieve No More - Styles Are Time Saving & Flexible , Val !

Answer 5

I guess I'll keep swimming against the tide, then. At least learning the basics of paragraph and character styles can save so much grief, IMO.  I think people who spend the time to understand styles and use templates will be much happier in their use of Word, not to mention more efficient and effective.

I moved from a dedicated WP machine to MultiMate to Wordperfect to Word with none of the moves being especially voluntary. My first Word version used was 2.0 or 3.0 on the Mac. I fought against using or learning styles for a long time. In the other Word Processors they were not especially helpful and certainly not necessary. I think I saw the light thanks to Cindy Meister on Compuserve.