Tutorial: Configure Real Links for automatic user provisioning
This tutorial describes the steps you need to perform in both Real Links and Microsoft Entra ID to configure automatic user provisioning. When configured, Microsoft Entra ID automatically provisions and de-provisions users and groups to Real Links using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.
- Create users in Real Links
- Remove users in Real Links when they do not require access anymore
- Keep user attributes synchronized between Microsoft Entra ID and Real Links
- Single sign-on to Real Links (recommended).
The scenario outlined in this tutorial assumes that you already have the following prerequisites:
- A Microsoft Entra tenant
- A user account in Microsoft Entra ID with permission to configure provisioning (for example, Application Administrator, Cloud Application administrator, Application Owner, or Global Administrator).
- A Real Links subscription - all tiers include automatic user provisioning.
Step 1: Plan your provisioning deployment
- Learn about how the provisioning service works.
- Determine who will be in scope for provisioning.
- Determine what data to map between Microsoft Entra ID and Real Links.
Step 2: Configure Real Links to support provisioning with Microsoft Entra ID
To configure provisioning in your Real Links platform, you need to contact the Real Links support team and request your SCIM-v2 provisioning details. This will include:
- Your platform's tenant URL
- Your unique secret token
Step 3: Add Real Links from the Microsoft Entra application gallery
Add Real Links from the Microsoft Entra application gallery to start managing provisioning to Real Links. If you have previously setup Real Links for SSO, you can use the same application. However it is recommended that you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.
Step 4: Define who will be in scope for provisioning
The Microsoft Entra provisioning service allows you to scope who will be provisioned based on assignment to the application and or based on attributes of the user / group. If you choose to scope who will be provisioned to your app based on assignment, you can use the following steps to assign users and groups to the application. If you choose to scope who will be provisioned based solely on attributes of the user or group, you can use a scoping filter as described here.
Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.
If you need additional roles, you can update the application manifest to add new roles.
Step 5: Configure automatic user provisioning to Real Links
This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in Real Links based on user and/or group assignments in Microsoft Entra ID.
To configure automatic user provisioning for Real Links in Microsoft Entra ID:
Browse to Identity > Applications > Enterprise applications
In the applications list, select Real Links.
Select the Provisioning tab.
Set the Provisioning Mode to Automatic.
In the Admin Credentials section, input your Real Links Tenant URL and Secret Token. Click Test Connection to ensure Microsoft Entra ID can connect to Real Links. If the connection fails, ensure your Real Links account has Admin permissions and try again.
In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and select the Send an email notification when a failure occurs check box.
In the Mappings section, select Synchronize Microsoft Entra users to Real Links.
Review the user attributes that are synchronized from Microsoft Entra ID to Real Links in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in Real Links for update operations. If you choose to change the matching target attribute, you will need to ensure that the Real Links API supports filtering users based on that attribute. Select the Save button to commit any changes.
Attribute Type Supported for filtering Required by Real Links userName String ✓ ✓ active Boolean ✓ urn:ietf:params:scim:schemas:extension:real-links:2.0:User:firstName String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:lastName String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:emailAddress String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:phoneNumber String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:title String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:preferredLanguage String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:organization String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:department String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:division String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:location String urn:ietf:params:scim:schemas:extension:real-links:2.0:User:countryCode String
To configure scoping filters, refer to the following instructions provided in the Scoping filter tutorial.
To enable the Microsoft Entra provisioning service for Real Links, change the Provisioning Status to On in the Settings section.
Define the users and/or groups that you would like to provision to Real Links by choosing the desired values in Scope in the Settings section.
When you are ready to provision, click Save.
This operation starts the initial synchronization cycle of all users and groups defined in Scope in the Settings section. The initial cycle takes longer to perform than subsequent cycles, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running.
Step 6: Monitor your deployment
Once you've configured provisioning, use the following resources to monitor your deployment:
- Use the provisioning logs to determine which users have been provisioned successfully or unsuccessfully
- Check the progress bar to see the status of the provisioning cycle and how close it is to completion
- If the provisioning configuration seems to be in an unhealthy state, the application will go into quarantine. Learn more about quarantine states here.
- Managing user account provisioning for Enterprise Apps
- What is application access and single sign-on with Microsoft Entra ID?