Get started with Microsoft 365 for retail organizations

Retail environments, with their rotating schedules and on-the-go staff, have very different needs than other organizations. To get the most benefit for your retail organization, first choose which scenarios Microsoft 365 and Microsoft Teams can help you with in your day-to-day business operations, and then make sure that you prepare your Teams environment with the right fundamentals, teams, and apps to support those scenarios.

  1. Choose your scenarios you want to implement for your business. Diagram showing Teams scenarios for retail.
  2. Set up Microsoft 365 - Set up Microsoft 365, Microsoft Teams, and any other services you need.
  3. Configure services and apps - Use team templates to set up the teams you need quickly, including the channels and apps you need for your business. Add in other apps from Microsoft as needed to support your scenarios. Diagram showing teams, team templates and apps that can be included.

Choose your scenarios

Microsoft 365 and Teams offer capabilities that can help retail organizations enhance productivity in their daily operations and digital transformation. We recommend the following scenarios for retail organizations:

In-store communication and collaboration. Cross-store communication and collaboration. Virtual fittings and consultations. Simplify business processes. Corporate communications. Onboarding new employees.

Note

These scenarios are also part of the Microsoft Cloud for Retail. You can do more with these scenarios when you also use other capabilities from the Microsoft Cloud for Retail, such as Microsoft Dynamics 365. Learn more about using this solution, which brings together capabilities from Azure, Dynamics 365, and Microsoft 365 at Microsoft Cloud for Retail.

Download a poster with scenario overviews

Use the following poster to start envisioning what your organization can do with Microsoft 365 for frontline workers.

Item Description
Microsoft 365 for frontline workers: Retail scenarios.
PDF | Visio
Updated January 2024
This poster provides an overview of the scenarios you can implement for your frontline workforce in a retail setting.

In-store communication and collaboration

Bring in-store associates and management together to collaborate and streamline operations with Teams and Teams apps.

Key apps and capabilities: Shifts, Walkie Talkie, Tasks, Approvals, Praise, Lists, Updates, Viva Connections, Chat, Files

Additional services: Outlook, SharePoint, Power Platform and Power Apps

More information: Frontline team collaboration

Cross-store communication and collaboration

Staff members can communicate and collaboration across multiple stores in a region, or with headquarters using the same tools and apps you use within your store.

Key apps and capabilities: Shifts, Walkie Talkie, Tasks, Approvals, Praise, Lists, Updates, Viva Connections, Viva Engage, Chat, Files

Additional services: Outlook, SharePoint, Power Platform and Power Apps

More information: Frontline team collaboration

Virtual fittings and consultations

Use the Virtual Appointments app in Teams to schedule and manage virtual appointments such as virtual shopping experiences for associates and customers.

Key apps and capabilities: Virtual Appointments, meetings

More information: Virtual Appointments with Microsoft Teams

Simplify business processes

You can use Teams apps, Power Apps, and Power BI to simplify business processes. For example, you can:

  • Set and maintain schedules for your employees with Shifts.
  • Conduct store walks and inventories with Power Apps.
  • Track key performance indicators (KPIs) with Power BI reports.

Key apps: Shifts, Tasks, Lists, Approvals

Additional services: Power Platform with Power Apps and Power BI

More information: Simplify business processes

Corporate communications

Employee engagement is a significant contributor to workplace satisfaction, loyalty, and productivity at any organization. Learn how to keep everyone informed and engaged using SharePoint, Teams, Viva Engage, and Viva Connections.

Key apps: Viva Connections, Viva Engage

Additional services: SharePoint

More information: Corporate communications with frontline workers

Onboarding new employees

Make new employee onboarding a great experience by fostering an all-in-one hybrid work environment where new employees can find important resources, meet people in their organization, and prepare to be successful in their new role.

Key apps and capabilities: Lists, Viva Learning, Viva Engage, meetings

Additional services: SharePoint

More information: Onboard new employees

Note

For all these capabilities, users must have an appropriate license. For more information about general Teams licensing, see Manage user access to Teams. Check out Understand frontline worker user types and licensing to learn more about using Microsoft 365 for frontline workers in combination with other licenses. For a detailed comparison of what's included in Microsoft 365 enterprise plans, see the Modern work plan comparison table.

Configure services and apps

Diagram of teams, team templates and apps that can be included.

Apps and services for retail

Ensure that your workers can communicate, collaborate, and deliver great customer service with apps like Shifts, Walkie Talkie, Tasks, Lists, Praise, and more. You can determine which apps are available for your users by enabling them in the Teams admin center or by using a team template. Learn more about managing Teams apps.

For retail environments, the following apps and services can help you transform your business processes and support communication.

Teams apps and services Description Manage Help
Approvals Approvals can be integrated into chat for easy sign off. Manage Approvals Use Approvals
Chat Enable quick conversations and checkins between staff with secure, enterprise-grade communications tools, instead of consumer grade apps or SMS. Chat, teams, channels & apps in Microsoft Teams Chat in Teams
Documents Share standard operating procedures, store policies, plans, and more. Teams and SharePoint integration Share files
Praise Recognize coworkers for great teamwork with the Praise app. Manage the Praise app Send Praise to people
RealWear devices Handsfree communication with devices. Microsoft Teams for RealWear Use Microsoft Teams for RealWear
Shifts Manage schedules and clock in and out with Shifts. Manage the Shifts app Use Shifts
Tasks Help employees know what they should focus on when not with customers by assigning tasks. Operations can use task publishing to send out tasks to locations and track progress across those locations. Manage the Tasks app Use Tasks
Updates Check in on recurring or one-off priorities such as daily cleaning. Managers can create templates for employees to fill out and submit. Manage the Updates app Use Updates
Walkie Talkie Instant push-to-talk communication that's not constrained by geography like standard two-way radios. Manage the Walkie Talkie app Use Walkie Talkie
Virtual Appointments Schedule and manage virtual fittings and consultations, view analytics, and more, in the Virtual Appointments app. Manage the Virtual Appointments app What is the Virtual Appointments app?
Viva Connections Viva Connections creates an experience in Teams that connects employees with tools, news, and resources. Retail associates can view a tailored news feed from your organization and a personalized dashboard with the resources they need. Overview of Viva Connections Use Viva Connections
Viva Learning Provide training when needed, right in the flow of their work. Overview of Viva Learning Use Viva Learning
Viva Engage Connect your entire organization and enable communication across departments and regions with Viva Engage. Overview of Viva Engage Use Viva Engage
More apps and services from Microsoft Description Manage Help
Power Apps and the Power Platform Integrate business processes and enable quick updates to data, such as store inventory, sales numbers, incident reports, and more. Teams integration with Microsoft Power Platform and Manage Microsoft Power Platform apps in the Microsoft Teams admin center -
SharePoint When you create a new team, a new SharePoint site is created and connected to the team. Many of the scenarios rely on SharePoint features already embedded in Teams, such as sharing documents for team collaboration. Teams and SharePoint integration Add a SharePoint page, list, or document library as a tab in Teams

Retail templates for teams

Create teams that include a predefined set of settings, channels, tabs, and preinstalled apps for communication and collaboration within an individual store, with a region, or between headquarters and your staff wherever they are.

  • The Organize a store template includes channels for General, Shift Handoff, Store Readiness, and Learning, and includes the Approvals, Tasks, and Wiki apps.
  • The Retail for managers template includes channels for General, Operations, and Learning, and includes a Wiki tab.

You can also create a custom template to include the apps your store needs. To learn more, see Use retail team templates

Get ready to roll out your scenarios - identify roles and responsibilities for scenarios

Now that you know what scenarios you want to implement and what you need to support them, you can gather your team so you can plan, roll out, and monitor how they're working in your organization. For example, the following roles might be needed to roll out these scenarios in your organization.

Image Role Responsibilities Department
Administrator symbol. IT administrator Collaborate with operations and retail management staff to define scenarios and how they'll work for the organization.

Configure settings in the Teams admin center, such as policies and templates, and enable apps.

Set up app settings for the organization.

Add and license users.
IT department
User monitor symbol. Operations staff Work with administrators to define scenarios, and determine which settings, policies, templates, and apps are needed for Teams.

Create regional or divisional teams from templates.

Set up tasks, lists, and approval flows for coordination between stores within a region, or between stores and headquarters.

Set up a learning framework for staff.
Central operations
Presenter symbol. Store manager Work with administrators and operations staff to define scenarios.

Create teams for the store from templates.

Set up channels and apps for the teams, as needed. For example, a channel for shift handovers.

Set up store schedules and settings in Shifts.

Set up tasks, lists, updates, and approval flows that are specific to the store.

Set up learning tasks for staff.
Store management

To learn more about successfully implementing and adopting Teams, see Adopt Microsoft Teams.