Set up and manage prebuilt document processing in Microsoft Syntex
The prebuilt document processing service for Microsoft Syntex is set up in the Microsoft 365 admin center.
Prerequisites
Licensing
Before you can use prebuilt document processing in Microsoft Syntex, you must first link an Azure subscription in Microsoft Syntex pay-as-you-go. Prebuilt document processing in Microsoft Syntex is billed based on the type and number of transactions.
Permissions
You must be a SharePoint Administrator or Global Administrator to be able to access the Microsoft 365 admin center and set up prebuilt document processing.
Important
Microsoft recommends that you use roles with the fewest permissions. This helps improve security for your organization. Global Administrator is a highly privileged role that should be limited to emergency scenarios when you can't use an existing role.
Set up prebuilt document processing
After an Azure subscription is linked to Microsoft Syntex, prebuilt document processing will be automatically set up and enabled for all SharePoint sites.
Manage sites
By default, prebuilt document processing is turned on for libraries in all SharePoint sites. When prebuilt document processing is on, prebuilt models are allowed to run. Prebuilt models can also be created and applied on sites that are specified.
Follow these steps to limit on which sites users can create prebuilt models to process files.
In the Microsoft 365 admin center, select Setup.
Under Files and content, select Automate content processes with Syntex.
On the Automate content processes with Syntex page, select Go to Syntex settings.
On the Syntex page, in the Document & image services section, select Prebuilt document processing.
On the Prebuilt document processing panel:
a. On the Sites tab, choose the site or sites on which this service should be enabled.
Note
Disabling a site after a model is made available to process files on that site will not disable the model. Models can still be used to process files and incur charges. A model can be made available to process files by being created on that site or in a content center.
b. To restrict user access to this service, under Sites where models can be created, select Edit. On the Sites where models can be created panel, select No sites or Selected sites (up to 100) and follow the instructions to either select the sites or upload a CSV file listing a maximum of 100 sites. You can then manage site access permissions for the sites you selected. If you don't want the service available on any sites, select No sites.
Note
You must be a member of any site that you want to include in the CSV file.
Note
For multi-geo environments, the No sites and Selected sites settings apply only to the primary geo of multi-geo tenants. If you want to restrict or add sites in non-primary geos, contact Microsoft support.
c. Select Save.
Turn off prebuilt document processing
When the prebuilt document processing service is turned off, prebuilt models won't run, and users won't be able to create or apply prebuilt models.
Follow these steps to turn off prebuilt document processing.
On the Prebuilt document processing panel, on the Settings tab, turn the Status to Off.
On the Turn off prebuilt document processing? panel, select Turn off.
Note
For multi-geo environments, when the service is turned off, the service is off for all geos.