Set up and explore the Expense Report sample template in Power Apps

In Power Apps, the Expense Report sample template is a tool for helping you track expense reports from submission to approval. By running the app, you can tally line items as individual expenses accrue and submit them for approval when you’re ready. This app requires a small amount of setup to make it your own.

Opening screen of the Expense Report PowerApp.

Where can I run the app?

You can run this sample app in your browser, on a tablet, or on another device that has a similar form factor.

How do I open the template and run the app?

The Expense Report sample app is available in Power Apps. Follow these steps to open and run the sample app:

  1. Sign in to Power Apps.

  2. On the left pane, select Create.

  3. On the right side of the screen, scroll down to the Start from template section.

  4. Select Expense Report from the available sample app templates.

    Open Expense Report sample app.

  5. Enter a name.

  6. Select Create.

  7. When prompted, select Allow to let the app use the connections.

  8. Press F5 on the keyboard or use Preview button to play the app.


This sample app includes locally saved information using collections. To use the app for business purposes, customize the app to store information using connectors.

How do I build the app myself?

The Expense Report sample app includes a lot of the functionality commonly used in Power Apps. You can extend the app functionality by using connectors to connect the app to a data source instead of the default collections used by the sample app.

Save the app and update it to use a data source such as SharePoint or Microsoft Dataverse.

You can also enable the capability to send emails or approval routing using Power Automate pane or Approvals connector.

Additionally, you can also read Create an expense report app from start to finish in Power Apps to create a custom expense report app.

Next steps

Design the app interface - add, configure controls

See also

Create an expense report app from start to finish in Power Apps
Canvas apps connectors for Power Apps
Formula reference
Controls reference
Share a canvas app
Enterprise templates for Power Platform