Sign up or purchase the Power BI service as an individual
Power BI can serve as the analytics, visualization, and decision engine behind group projects, divisions, or entire corporations. But it can also be your personal data analysis and visualization tool. This article explains the options you have to sign up or purchase Power BI as an individual.
There are two ways for individuals to get a Power BI license. They can sign up for or purchase a license for themselves, or they can rely on an administrator to assign them a license. This article explains the first option, which is called self-service.
For an overview of self-service, see Self-service for Microsoft 365 products and services.
To skip ahead to using self-service, see How to use self-service sign-up and self-service purchase.
Self-service sign-up versus self-service purchase
The self-service sign-up feature is used by individuals who sign themselves up for free and trial licenses. Self-service purchase is the feature used by individuals to buy a Pro or Premium Per User license for themselves.
Self-service for the Power BI service
This article describes the self-service process for the Power BI service. If you are looking for help downloading Power BI Desktop or installing the mobile apps, please refer to these articles instead:
Get an individual user license for the Power BI service
There are different ways to get a per-user license for the Power BI service. These include:
- If your organization already has a subscription for Power BI, you might be able to self-assign a license. The type of licenses available will depend on what type of subscriptions your organization purchased and how your admin configured Power BI.
- You can go to app.powerbi.com and click a "Try free" or "Buy now" link. Then, follow the prompts to complete the sign-up or purchase.
- If you already have a license and try to use an advanced feature, Power BI might prompt you to upgrade or try a free trial. If you have a Fabric (free) license, have an opportunity to upgrade your account to Power BI Pro while using the service. If you already hold a Power BI Pro license, you might be prompted to upgrade to a Power BI Premium Per User license.
For step-by-step instructions on using self-service sign-up and self-service purchase, go to How to sign up for Power BI as an individual.
Power BI license types
Before you sign up or purchase, determine which license type you need. Power BI offers several per-user licenses: Fabric (free), Pro, and Premium Per User. Power BI also offers a free trial upgrade for Premium Per User. When an individual signs up or purchases Power BI, they're assigned a Power BI license automatically. Not sure what type of license you need?
- With a free license, you can explore Power BI for personal data analysis and visualization using My Workspace, but you can't share with other users. A Power BI Pro or Power BI Premium Per User license is required to share content.
- With a Pro license, you can collaborate with Premium Per User and Pro users by creating and sharing content. If that content is in Premium capacity or Fabric F64 or greater capacity, a Pro user can collaborate with free, Premium per user, and Pro users by creating and sharing content.
- With a Premium Per User license, you can access Premium features for yourself and other users who also have a Premium Per User license. A Power BI Premium subscription unlocks access to a variety of features, capabilities, and types of content that are only available through Premium. Power BI Premium is available as an add-on to Power BI Pro. For more information about Premium subscriptions, see What is Power BI Premium?.
Direct purchase or an upgrade to Pro or Premium Per User isn't available to educational organizations or organizations deployed to Azure Government or Azure China 21Vianet clouds. For more information about licenses and subscriptions, see Licensing in Power BI.
Look up your current license
Check to see if you can already sign in. Open the Power BI service with this URL: app.powerbi.com. If Power BI opens, from the upper right corner, select the Me icon to see your current license(s).
Check to see if you can sign in. Open the Power BI service at app.powerbi.com. If Power BI opens, from the upper right corner, select the Me icon to see your current licenses.
If you can't sign in to the Power BI service, or you want an alternate way to look up your Power BI licenses, open your Microsoft account at myaccount.microsoft.com.
Sign in with the same work or school account you will use with the Power BI service.
From the menu on the left, select Subscriptions.
Scroll through your subscriptions and look for Power BI. In this example, the individual has both a free license and a Pro license. The Pro license is included with their Office 365 E5.
Information about Power BI trials
One of the ways to get an individual license is to sign up for a free trial of the paid version of Power BI Premium Per user. Typically, trials last for one or two months. If you don’t purchase the upgrade at the end of the trial period, your license reverts to free or Pro, depending on which you had before starting the trial.
To cancel a trial, select Cancel trial from the Me icon.
Unable to sign-up or purchase Power BI
If you are unable to use self-service to get your own Power BI license, your administrator might've disabled this option. The admins who manage the domain can disable self-service sign-ups, self-service purchases, upgrades, and free trials. For help when you can't use self-service, go to Self-service purchase help.
Considerations and troubleshooting
- If you are part of an organization and used self-service to purchase Power BI, the global or billing admin for your organization can takeover ownership of your subscription, and then assign or unassign licenses.
- If you don’t purchase Premium Per User at the end of the trial period, you still have either a Pro or free license. Also, you will still have access to the workspace, but content that requires the Premium Per User license will be unavailable.
- For step-by-step instructions for using self-service sign up and self-service purchase to get your own Power BI free or trial license, go to Power BI self-service for individuals.
- To learn more about the concepts of self-service sign up and self-service purchase, go to What is self-service.
- If you're a global administrator or billing administrator, go to Power BI licensing for your organization.
- If you are a global administrator or billing administrator and don't want users in your organization to use self-service sign-up, go to Enable or disable self-service to learn how to turn it off.