Configure Netpresenter Next for automatic user provisioning

This article describes the steps you need to perform in both Netpresenter Next and Microsoft Entra ID to configure automatic user provisioning. When configured, Microsoft Entra ID automatically provisions and de-provisions users and groups to Netpresenter Next using the Microsoft Entra provisioning service. For important details on what this service does, how it works, and frequently asked questions, see Automate user provisioning and deprovisioning to SaaS applications with Microsoft Entra ID.

Capabilities supported

• Create users in Netpresenter Next
• Remove users in Netpresenter Next when they do not require access anymore
• Keep user attributes synchronized between Microsoft Entra ID and Netpresenter Next.
• Single sign-on to Netpresenter Next (recommended).

Prerequisites

The scenario outlined in this article assumes that you already have the following prerequisites:

• A Microsoft Entra tenant
• One of the following roles: Application Administrator, Cloud Application Administrator, or Application Owner.
• An administrator account with Netpresenter Next.

Step 1: Plan your provisioning deployment

1. Learn about how the provisioning service works.
2. Determine who will be in scope for provisioning.
3. Determine what data to map between Microsoft Entra ID and Netpresenter Next.

Step 2: Configure Netpresenter Next to support provisioning with Microsoft Entra ID

1. Sign in to the Netpresenter Next with an administrator account.

2. Click on cogwheel icon to go to settings page.

3. In the settings page, click on System to open the submenu and click on Microsoft Entra ID.

4. Click on the Generate Token button.

5. Save the SCIM Endpoint URL and Token at a secure place, you'll need it in the Step 5.

   

6. Optional: Under Sign in options, you can enable or disable 'Force sign in with Microsoft'. If enabled, users with a Microsoft Entra account will lose the ability to sign in with their local account.

Step 3: Add Netpresenter Next from the Microsoft Entra application gallery

Add Netpresenter Next from the Microsoft Entra application gallery to start managing provisioning to Netpresenter Next. If you have previously setup Netpresenter Next for SSO, you can use the same application. However it's recommended that you create a separate app when testing out the integration initially. Learn more about adding an application from the gallery here.

Step 4: Define who will be in scope for provisioning

The Microsoft Entra provisioning service allows you to scope who will be provisioned based on assignment to the application and or based on attributes of the user / group. If you choose to scope who will be provisioned to your app based on assignment, you can use the following steps to assign users and groups to the application. If you choose to scope who will be provisioned based solely on attributes of the user or group, you can use a scoping filter as described here.

• Start small. Test with a small set of users and groups before rolling out to everyone. When scope for provisioning is set to assigned users and groups, you can control this by assigning one or two users or groups to the app. When scope is set to all users and groups, you can specify an attribute based scoping filter.
• If you need additional roles, you can update the application manifest to add new roles.

Step 5: Configure automatic user provisioning to Netpresenter Next

This section guides you through the steps to configure the Microsoft Entra provisioning service to create, update, and disable users and/or groups in TestApp based on user and/or group assignments in Microsoft Entra ID.

To configure automatic user provisioning for Netpresenter Next in Microsoft Entra ID:

1. Sign in to the Microsoft Entra admin center as at least a Cloud Application Administrator.

2. Browse to Identity > Applications > Enterprise applications

3. In the applications list, select Netpresenter Next.

4. Select the Provisioning tab.

5. Set the Provisioning Mode to Automatic.

6. Under the Admin Credentials section, input your Netpresenter Next Tenant URL and Secret Token. Click Test Connection to ensure Microsoft Entra ID can connect to Netpresenter Next. If the connection fails, ensure your Netpresenter Next account has Admin permissions and try again.

   

7. In the Notification Email field, enter the email address of a person or group who should receive the provisioning error notifications and select the Send an email notification when a failure occurs check box.

8. Select Save.

9. Under the Mappings section, select Synchronize Microsoft Entra users to Netpresenter Next.

10. Review the user attributes that are synchronized from Microsoft Entra ID to Netpresenter Next in the Attribute-Mapping section. The attributes selected as Matching properties are used to match the user accounts in Netpresenter Next for update operations. If you choose to change the matching target attribute, you'll need to ensure that the Netpresenter Next API supports filtering users based on that attribute. Select the Save button to commit any changes.

    Attribute	Type	Supported for filtering	Required by Netpresenter Next
    userName	String	✓	✓
    externalId	String	✓	✓
    emails[type eq "work"].value	String	✓	✓
    active	Boolean
    name.givenName	String
    name.familyName	String
    phoneNumbers[type eq "work"].value	String
    phoneNumbers[type eq "mobile"].value	String

11. To configure scoping filters, refer to the following instructions provided in the Scoping filter article.

12. To enable the Microsoft Entra provisioning service for Netpresenter Next, change the Provisioning Status to On in the Settings section.

13. Define the users and/or groups that you would like to provision to Netpresenter Next by choosing the desired values in Scope in the Settings section.

    

14. When you're ready to provision, click Save.

This operation starts the initial synchronization cycle of all users and groups defined in Scope in the Settings section. The initial cycle takes longer to perform than subsequent cycles, which occur approximately every 40 minutes as long as the Microsoft Entra provisioning service is running.

Step 6: Monitor your deployment

Once you've configured provisioning, use the following resources to monitor your deployment:

1. Use the provisioning logs to determine which users have been provisioned successfully or unsuccessfully
2. Check the progress bar to see the status of the provisioning cycle and how close it is to completion
3. If the provisioning configuration seems to be in an unhealthy state, the application will go into quarantine. Learn more about quarantine states here.

Additional resources

• Managing user account provisioning for Enterprise Apps
• What is application access and single sign-on with Microsoft Entra ID?

Related content

• Learn how to review logs and get reports on provisioning activity