Install and configure the Dynamics 365 expense management mobile app

2025-04-23

Applies To: Project Operations Integrated with ERP, Project Operations for manufacturing-based scenarios

This article explains how administrators can prepare your Microsoft Dynamics 365 Finance and Dataverse environments to support the Dynamics 365 expense management mobile app. For information on how to install the Dynamics 365 expense management mobile app on your mobile devices, see Install and open the Dynamics 365 expense management mobile app on a mobile device.

Note

It is advisable to delete all components of the Dynamics 365 expense management mobile app from Dataverse if the Dynamics 365 Expense Management mobile app has already been installed during the public preview phase. There is no additional license required to use the Mobile app. Each user must be configured in Dynamics 365 Finance and minimum license requirement is Teams user.

System requirements

To run the Dynamics 365 expense management mobile app with the latest improvements, you must use the following versions of Microsoft Dynamics 365 Finance with the latest quality update (QU) or later.

10.0.42 - 10.0.2095.147 or later
10.0.43 - 10.0.2177.72 or later

Set up Dataverse for your Dynamics 365 Finance environment

Your Dynamics 365 Finance environment must be linked with a Dataverse environment, If Dataverse isn't already set up for your environment, follow the instructions in Enable Power Platform Integration.

When you create the Dataverse environment where you want to install the app, be sure to enable Dynamics 365 apps.

Enable users in Dynamics 365 Finance

To enable users for Dynamics 365 expense management mobile app access, follow these steps in Dynamics 365 Finance.

In your Dynamics 365 Finance environment, go to System administration > Users > Users.
Select the user.
Select the Person field to default the employee association with the user. Employee should have employment in the default legal entity mapped with the user.
Assign the Employee role for the user.
Select User Options to open the user default settings. Go to the Preferences tab. Set up the Default company for the user.

Enable Code components for canvas app

Once you enable the Dynamics 365 expense management mobile app in Dynamics 365 Finance, the next step is to activate the necessary code components for localization controls. This step is required to display the localized labels on the Dynamics 365 expense management mobile app and must be performed before installing the Dynamics 365 expense management mobile app. For more information, see Enable the Power Apps component framework feature.

Install the Dynamics 365 expense management mobile app in Dataverse

You must install the Dynamics 365 expense management mobile app in your Dataverse environment to enable users to access it when they sign in by using the Power Apps mobile app.

To install the Dynamics 365 expense management mobile app in your Dataverse environment, follow these steps.

Go to Power Platform Admin Center.
Select the desired environment in which you want to install the Dynamics 365 Expense Management mobile app.
Go to Dynamics 365 Apps within the Resources section.
Select Install app and install the Dynamics 365 Expense Management application.

Refresh virtual entities in Dataverse

Note

This step is optional. Virtual entities in Dataverse are refreshed automatically as part of installation process. Only perform this step if you face data-related issues on the Mobile app screens.

Once the code components for canvas apps are enabled, the next crucial step is to enable the virtual entities used in the Dynamics 365 expense management mobile app. This action ensures that the canvas app can utilize the most up-to-date metadata of these virtual entities to enhance the overall functionality and user experience of the app. For more information, see Refresh virtual entities.

The following list shows the entities that need to be refreshed.

mserp_currencyentity
mserp_expensefieldsvisibilityentity
mserp_logisticsaddresscountryregionentity
mserp_logisticsaddresscountryregiontranslationentity
mserp_dimattributetrvtraveltxtentity
mserp_trvtravellocationentity
mserp_trvexpenseparametersentity
mserp_logisticsaddressstateentity
mserp_trvaddresszipcodeentity
mserp_trvexpmobilemasterdataentity
mserp_trvmileagerateentity
mserp_trvexpmobilereportapprovalentity
mserp_trvadmincustomfieldsentity
mserp_trvexpensecategoryentity
mserp_trvexpmobileactivitiesentity
mserp_trvexpmobileaddresscityentity
mserp_trvexpmobilecompanyinfoentity
mserp_trvexpmobiledocumententity
mserp_trvexpmobileexpenseentity
mserp_trvexpmobileexpensefieldvisibilityentity
mserp_trvexpmobileitemtaxentity
mserp_trvexpmobileprojentity
mserp_trvexpmobileprojlinepropertyentity
mserp_trvexpmobilereportentity
mserp_trvexpmobiletaxgroupentity
mserp_trvexpmobileexpenselineattachedtoreportentity
mserp_trvexpmobilereceiptattachedtoexpenselineentity
mserp_trvlogisticsaddresscountryregiontranslationentity
mserp_trvpaymethodentity
mserp_trvexpmobileattacheddocumententity
mserp_trvexpmobileunattacheddocumententity

Grant access to the mobile app in Dataverse

After the mobile app solution is installed in your Dataverse environment, you must share it with your users. The Dynamics 365 expense management mobile app is a canvas app. To share it, follow the instructions in Share a canvas app with your organization.

Each user must be assigned the Dynamics 365 Teams member license or higher license using the Microsoft Entra admin center. Each relevant user must be assigned a Basic user and Expense mobile user security role in Dataverse that lets them create a connection for the custom connector. You can assign this role to a Dataverse group team. Then, any user who's a member of that team also has the role. Alternatively, you can assign the role directly to a user.

To assign a role to a group team, follow the instructions in Manage the security roles of a team. We recommend that you use group teams if you must assign the role to multiple users. For information about how to manage team members, see Manage team members.
To assign a role directly to a user, follow the instructions in Assign a security role to a user.