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Setting up stale check

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Business Central has included Stale Check Feature as part of Indian Localization.

A check is considered to be stale after it has expired. Each bank has a specific period during which checks are considered to be valid. This period usually lasts 3 months. If a check isn't presented for payment within the specified period, it's considered to be stale.

Stale check setup

Below is the list of setups, that are required to be configured.

To set up general ledger setup

Following needs to be configured in General Ledger Setup for stale check.

  1. Choose the Search for Page or Report icon, enter General Ledger Setup, and then choose the related link.

  2. Fill in the fields as described in the following table.

    Field Description
    Activate Cheque No. If it's True, Document No won't be replaced by Cheque No while using Computer or Manual Cheque option. Cheque No & Cheque date will flow in Bank ledger Entry in case of Bank Receipt, Bank Payment and Contra Voucher. Cheque No. and Cheque Date will also flow in Check Ledger Entry in case of Manual or Computer Cheque is used. If it's False, Document No. filed will be replaced with check number.

To set up bank account

Following configuration is needed.

  1. Choose the Search for Page or Report icon, enter Bank Account, and then choose the related link.

  2. Fill in the fields as described in the following table.

    Field Description
    Stale Cheque Stipulated Period Specifies the period for cheque stale date calculation, Cheque Stale Date = (Check Date + Stale Cheque Stipulated Period).

How to: manage stale cheque

Following is the process of managing stale cheque.

  1. Create and post bank payment from General Journal, Payment Journal or Bank Payment Voucher.
  2. Cheque No. and Cheque Date should have a value in the payment journal.
  3. System calculates the Stale Cheque Expiry Date and populate the same in Bank Ledger Entry and Check Ledger Entry.
  4. To mark the check as stale go to the relevant Bank Account, choose the Edit action, and then choose the Check Ledger Entries action.
  5. In the Check Ledger Entries window, choose the Stale Check action.
  6. Select the Stale Check Only check box.
  7. Choose the OK button.
  8. Cheque can also be staled from Bank Ledger Entry. In the Bank Ledger Entries window, choose the Stale Check action.
  9. Select the Stale Check Only check box.
  10. Choose the OK button.

Note

Make sure that your work date should be later than Stale cheque expiry date.

See also

GST Overview

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