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Power BI Desktop
Power BI service
Sharing is the easiest way to give people access to your reports and dashboards in the Power BI service. You can share with people inside or outside your organization.
When you share a report or dashboard, the people you share it with can view it and interact with it, but can't edit it. The recipients see the same data that you see in the reports and dashboards. They also get access to the entire underlying semantic model, unless row-level security (RLS) is applied to it. The coworkers you share with can reshare with their coworkers if you allow them to.
Some users are unable to share their reports and dashboards with others because they don't have the necessary license or subscription. They can, however, receive reports and dashboards shared by colleagues. To learn more, see Working with content shared with you.
The Power BI service offers other ways to collaborate and distribute reports and dashboards, too. Read Ways to collaborate and share in Power BI to see which way works best for your circumstances.
Sujata demonstrates how to share in the Power BI service.
Piezīme
In a list of reports, or in an open report, select Share
.
Then in the Send link dialog, you'll see the option to copy the sharing link or share it via Outlook, PowerPoint, and Teams to People in your organization:
You can also change how you share this report. Select People in your organization with the link can view and share and then choose which option works best. For more information, see Link settings, below.
Piezīme
Your organization may not allow you to create shareable links to People in your organization. Learn more about this tenant setting in the admin portal documentation.
Selecting Copy link will automatically generate and copy a shareable link to your clipboard:
You can also choose to directly send the link to Specific people or groups (distribution groups or security groups). Just enter their name or email address, optionally type a message, and select Send.
After you select Send, Power BI sends the link via email to your recipients.
When your recipients receive the email, they can select Open this report and automatically get access to the report through the shareable link.
You can choose who your sharing link gives access to and what they can do with the report and associated data:
People in your organization
This type of link allows people in your organization to access the report. This link won't work for external users nor guest users. Use this link type when:
People with existing access
This type of link generates a URL to the report, but it doesn't give any access to the report. Use this link type if you just want to send a link to somebody who already has access.
Specific people
This type of link allows specific people or groups to access the report. If you select this option, enter the names or email addresses of the people you wish to share with. This link type lets you share to guest users in your organization’s Microsoft Entra ID. You can't share to external users who aren't guests in your organization.
Settings
Links that give access to People in your organization or Specific people will always include at least read access. However, you can also specify if you want the link to include or exclude the following permissions as well:
Links for People with existing access don't have any other settings because these links don't give any access to the report.
Additional considerations
To manage permissions and manage links that give access to the report, select More options (...) in the upper right of the sharing dialog, and then select Manage permissions:
The Manage permissions pane opens, where you can copy or modify existing links or grant users direct access. To modify a given link, select More options (...).
To grant users direct access to the report select the plus icon (+), enter their name or email address, optionally type a message, and select Grant access.
For more access management capabilities, select the Advanced option in the footer of the Manage permissions pane. On the management page that opens, you can:
Piezīme
Each report cannot have more than 1,000 sharing links. In the unlikely case that your report hits this max limit, we recommend removing links that give Specific people access and instead grant those users direct access.
In a list of dashboards, or in an open dashboard, select Share
.
Then in the Share dashboard dialog, you'll see the option to grant users or groups direct access to the dashboard:
Enter the name or email address of the user or group, optionally type a message, and select Grant access.
Similar to report sharing, you can specify if you want to grant users the following permissions as well:
You can share the dashboard with guest users whose addresses are outside your organization, but guest users can't reshare dashboards. Read more about sharing outside your organization in this article.
Piezīme
The input box supports, at most, 100 separate users or groups. See Share with more than 100 users in this article for ways to share with more people.
To manage permission to the dashboard, select the More options menu (. . .) in the upper right of the Share dashboard dialog, and then select Manage permissions:
The Manage permissions pane opens, where you can see who has direct access. Select the plus icon (+) to grant more users direct access to the dashboard.
For more access management capabilities, select the Advanced option in the footer of the Manage permissions pane. On the management page that opens, you can:
To remove a user's access to the dashboard, select the ellipsis (...) next to that user's permissions and select Remove access:
In the Remove access dialog, decide if you also want to remove access to related content, such as reports and semantic models. It's best to also remove access to related content; otherwise, the related content may not display properly.
When you share with people outside your organization, they receive an email with a link to the shared report or dashboard. The recipient has to sign in to Power BI to see what you shared. If they don't have a Power BI Pro or Premium Per User (PPU) license, they can sign up for a license when they select the link.
After people sign in, they see the shared report or dashboard in its own browser window, not in the usual Power BI portal. External recipients should bookmark the link to get back to this report or dashboard later.
Only your direct recipients see the shared report or dashboard. For example, if you sent the email to Vicki@contoso.com, only Vicki sees the dashboard. No one else can see the dashboard, even if Vicki forwards them the link. Vicki must use the same email address to access it; if Vicki signs in with any other email address, Vicki won't have access to the dashboard.
People outside your organization don't see any data at all if role- or row-level security is implemented on on-premises Analysis Services tabular models.
Use a security group, not a distribution group, to share with a group that includes people with external email addresses. People with external emails in a distribution group can't see the content you share, unless they're Microsoft Entra B2B guest users. Learn more about Microsoft Entra B2B guest users.
If you send a link from a Power BI mobile app to people outside your organization, clicking the link opens the dashboard in a browser, not in the Power BI mobile app.
At most, you can share with 100 users or groups in a single share action. However, you can give more than 500 users access to an item. Here are some suggestions:
Things to keep in mind about sharing reports and dashboards:
https://app.powerbi.com/reports/g12466b5-a452-4e55-8634-xxxxxxxxxxxx
.Notikumi
Power BI DataViz pasaules čempionāts
14. febr. 16 - 31. marts 16
Ar 4 iespējām piedalīties, jūs varētu laimēt konferences paketi un iekļūt LIVE Grand Finale Lasvegasā
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