(FRA) Purchase agreement department access (form) (Public sector)
Applies To: Microsoft Dynamics AX 2012 R2, Microsoft Dynamics AX 2012 Feature Pack, Microsoft Dynamics AX 2012
Click Procurement and sourcing > Common > Purchase orders > Purchase agreements. Select a purchase agreement. In the Action Pane, in the Maintain group, click Department access.
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Click Accounts payable > Common > Purchase orders > Purchase agreements. Select a purchase agreement. In the Action Pane, in the Maintain group, click Department access.
Use this form to control which departments can use a purchase agreement to acquire goods or services. The financial dimension used to designate the department entities is set up on the Accounts payable parameters form. For more information, see (FRA) Key tasks: Administer purchase agreements (Public sector).
Notitie
This form is available only if all three of the following conditions are met:
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The Public Sector configuration key is selected.
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The French regulatory configuration subkey is selected.
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The Use French public sector accounting rules check box in the Budget parameters form is selected.
In versions of Microsoft Dynamics AX 2012 prior to cumulative update 7, only the Public Sector configuration key must be selected, but the primary address of the legal entity must be in France.
Tasks that use this form
(FRA) Key tasks: Administer purchase agreements (Public sector)
Navigating the form
The following table provides descriptions for the controls in this form.
Fields
Field |
Description |
|---|---|
Department |
The departments that are authorized to use the purchase agreement for expenditures. If no departments are listed, the use of the purchase order is not restricted by department. |
Authorized amount |
The total amount that the selected department is permitted to release from the purchase agreement. |
Amount fulfilled |
The amount that the selected department has already released from the purchase agreement. |
Available amount |
The amount of the purchase agreement that has not yet been released by the selected department. This amount is the difference between the Authorized amount and the Amount fulfilled. |