Copilot licensing

Question

We have a M365 copilot license for few users in the company. We have developed agents in Copilot studio using SharePoint data files as knowledge source. I want to publish this agent on teams and allow all the users in my company to have access to interact with the agent. All the others users are without copilot license, do they need copilot license to interact with the agent on teams?

A response will be highly appreciated on this question.

Thank you!

Answer 1

Hi @Dasani, Pooja

Thank you for reaching out with your question about user access to your Copilot Studio agent in Microsoft Teams. 

From your description, it sounds like you’ve built an agent in Copilot Studio using SharePoint data, and you’re looking to publish it to Microsoft Teams so all users in your company, including those without a Microsoft 365 Copilot license can interact with it. 

Based on Microsoft’s current documentation, our understanding is: 

• Creating and managing agents in Copilot Studio generally requires a Copilot Studio user license. 
• To interact with these agents, whether in Teams or elsewhere, users may need a Microsoft 365 Copilot license, especially if the agent connects to internal data sources like SharePoint or Microsoft Graph. 

That said, as Microsoft continues to develop its Copilot experiences and licensing model, there may be changes or specific configurations that affect access. These details can sometimes vary depending on how the agent is deployed and what features are enabled. 

For reference, here are the most relevant Microsoft documents on this topic: 

• Copilot Studio billing and licensing 
• Working with Agents in Microsoft 365 Copilot 

For additional context, there's also a discussion in the Microsoft Tech Community where similar questions have been raised. 

If you’ve come across a different scenario or source and would like us to take a closer look together, feel free to share, we’d be happy to assist further. 

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