Get started with Microsoft 365 for healthcare organizations

• Applies to:

  Microsoft Teams, Microsoft 365 for frontline workers

Microsoft 365 and Microsoft Teams offer a number of telemedicine features useful for hospitals and other Healthcare organizations. Teams features are under development to aid hospitals with:

• Virtual Appointments and Electronic Healthcare Record (EHR) integration
• Teams policy packages
• Secure messaging
• Teams templates
• Care coordination and collaboration

Note

This functionality is also part of Microsoft Cloud for Healthcare. Learn more about using this solution, which brings together capabilities from Azure, Dynamics 365, and Microsoft 365 at Microsoft Cloud for Healthcare.

Watch the following video to learn more about using the healthcare collection to enhance health team collaboration in Teams.

To get the most benefit for your healthcare organization, you first choose which scenarios Microsoft 365 and Microsoft Teams can help you with in your day-to-day activities, and then make sure that you prepare your Teams environment with the right fundamentals, teams, and apps to support those scenarios.

1. Choose your scenarios you want to implement.
2. Set up Microsoft 365 - Set up Microsoft 365's core elements, Microsoft Teams, and any other services you need.
3. Configure services and apps - Use team templates to set up the teams you need quickly, including the channels and apps you need for your business. Add in other apps from Microsoft as needed to support your scenarios.

Scenarios for healthcare

Facilitate and centralize collaboration among care teams and across your entire healthcare organization.

• Provide seamless virtual visits
• Connect and engage the healthcare workforce
• Efficiently manage and motivate care teams

The following scenarios support these goals:

Scenario	Description	Requirements
Virtual Appointments	Schedule, manage, and conduct virtual appointments with patients. This scenario connects Teams and the Oracle Health or Epic platform to support virtual appointments.	Active subscription to Microsoft Cloud for Healthcare or subscription to Microsoft Teams EHR connector standalone offer. Users must have an appropriate Microsoft 365 or Office 365 license that includes Teams meetings*. Organizations must have Oracle Health version November 2018 or later or Epic version November 2018 or later. Details for Oracle Health EHR and Epic EHR requirements
Team communication and collaboration	Help your frontline workforce communicate within their store, shift, or team with Microsoft Teams. Viva Connections helps you create a dashboard that puts the information they need front and center on their devices, so they can reach out whenever they need to.	Users must have an appropriate license to use Microsoft Teams apps.*
Engage your employees and focus on employee wellbeing	Build deeper connections across your organization and create an inclusive workplace.	Users must have an appropriate license to use Microsoft Teams apps.*
Schedule your teams with Shifts	Use Shifts and Shifts Connectors to schedule your team and connect with your workforce management tools.	Users must have an appropriate license to use Microsoft Teams apps.*
Simplify business processes	Use task publishing to create standard processes across sites, lists to manage information and track ongoing processes, and streamline requests with Approvals. Automated workflows can speed up and automate actions, like collecting data or routing notifications.	Users must have an appropriate license to use Microsoft Teams apps.* To use Power Apps and Power Automate, users will need an appropriate license.**

*Office 365 A3, A5, E3, E5, F1, F3, Microsoft 365 A3, A5, E3, and E5, Business Standard are supported. For more information about general Teams licensing, see Manage user access to Teams. **Office 365 E1, E3, E5, F3, Microsoft 365 E3, E5, F3. For a detailed comparison of what's included in Microsoft 365 with various licenses, see this Comparison table.

Depending on your business needs, you can choose to incorporate more scenarios for Microsoft 365 for frontline workers.

Download a poster with scenario overviews

Use the following poster to start envisioning what your organization can do with Microsoft 365 for frontline workers.

Item	Description
PDF | Visio Updated September 2022	This poster provides an overview of the scenarios you can implement for your frontline workforce in a healthcare setting.

Provide seamless virtual visits

Use the complete meetings platform in Teams to schedule, manage, and conduct virtual appointments with patients.

• If your organization already uses an Electronic Health Record (EHR) system, you can integrate Teams for a more seamless experience. Teams Electronic Health Record (EHR) connector makes it easy for clinicians to launch a virtual patient appointment or consultation with another provider in Teams directly from the EHR system. To learn more, see Virtual Appointments with Teams - Integration into Oracle Health EHR and Virtual Appointments with Teams - Integration into Epic EHR.
• If you aren't using a supported EHR system, you can use the Virtual Appointments app in Teams. To learn more, see Virtual Appointments with Teams.

Connect and engage the healthcare workforce

Bring your health team together to coordinate care and collaborate with Teams.

Teams enables physicians, clinicians, nurses, and other staff to collaborate efficiently with included collaboration features in Teams, such as:

• Set up teams and channels for your health teams and information workers. Use channels with tabs as a way to structure their work, with additional help from tabs to which they can pin information sources.
• Chat, post messages, and communicate. Your team can have persistent conversations about different patients needing attention.
• Call and meet with members of the health team. Set up individual meetings, or use channel meetings to manage daily meetings, both with the power of Teams audio, video, screen sharing, recording, and transcription features.
• Store and share files and documents. Your health team is part of a single virtualized team that works and collaborates on Office documents.

Secure messaging

Secure messaging supports collaboration within health teams, including several new features:

• A message sender can set a special priority for their message, so the recipient is repeatedly notified until they read the message.
• A message sender can request a read receipt, so they are notified when a message they sent was read by the message recipient.

Together, these features allow quicker attention to urgent messages and confidence that the message was received and read. New health teams using these features can be created on a per-patient basis. These features are policy-based, and can be assigned to individuals or entire Teams.

To learn more, see Get started with Secure Messaging policies for Healthcare organizations.

Also related to secure messaging is the ability to have other tenants federated by Healthcare organizations, allowing richer inter-tenant communication. To learn more, see Manage external meetings and chat in Microsoft Teams.

Coordinate over email with Exchange Online

Email is a core communication tool for most workplaces. Set up email with Exchange Online to help your frontline managers and workers coordinate with care team members in other locations or schedule meetings to discuss care plans. Users must have an F3 license to have an email mailbox.

You can also set up shared mailboxes to allow for incoming mail from customers (such as for customer service or scheduling requests) and have a group of workers who monitor and send email from a public email alias like info@contoso.com. For more information about shared mailboxes, see About shared mailboxes and Open and use a shared mailbox in Outlook.

Efficiently manage and motivate care teams

Unburden and empower your teams with seamless shift scheduling, task management, and workflow automation so they can focus on what matters.

Teams policy packages

Apply Teams policy packages to define what different roles can do in Teams. For example, specify policies for:

• Clinical workers, such as registered nurses, charge nurses, physicians, and social workers, so that they can have full access to chat, calling, shift management, and meetings.
• Information workers in your healthcare organization, such as IT personnel, informatics staff, finance personnel, and compliance officers, can have full access to chat, calling, and meetings.
• Patient rooms, to control settings for patient room devices.

To learn more, see Teams policy packages for healthcare.

Teams templates for healthcare organizations

Teams includes templates designed specifically for healthcare organizations, making it easier to create teams for staff to communicate and collaborate on patient care or operational needs. To learn more, see Use healthcare team templates.

Share lists and track information with the Lists app

The Lists app in Teams helps teams track information and organize work. The app is pre-installed for all Teams users and is available as a tab in every team and channel. Lists can be created from scratch, from predefined templates, or by importing data to Excel.

Health teams can use the Patients template to get started. They can create lists to track the needs and status of patients. Existing patient data on Excel spreadsheets can be brought in to create a list in Teams. These lists can be used for scenarios such as rounds and patient monitoring to coordinate care.

For example, a charge nurse creates a patient list in a team that includes all health team members. During rounds, the health team access Teams on their mobile devices and update patient information in the list, which everyone on the team can view to stay in sync. At rounding sessions where the health team gathers to discuss and evaluate key health performance metrics to ensure a patient is on the right glide path to discharge, they can share this information using Teams on a large display screen. health team members who aren't on site can join remotely.

Here's an example list which was set up for patient rounding.

To learn more, see Manage the Lists app for your organization in Teams.

Track and monitor tasks with the Tasks app

Use Tasks in Teams to track to do items for your whole health team. Your health team can create, assign, and schedule tasks, categorize tasks, and update status at any time, from any device running Teams. IT pros and admins can also publish tasks to specific teams for your organization. For example, you could publish a set of tasks for new safety protocols or a new intake step to be used across a hospital.

To learn more, see Manage the Tasks app for your organization in Microsoft Teams

Streamline approvals with the Approvals app

Use Approvals to streamline all of your requests and processes with your team. Create, manage, and share approvals directly from your hub for teamwork. Start an approval flow from the same place you send a chat, in a channel conversation, or from the Approvals app itself. Just select an approval type, add details, attach files, and choose approvers. Once submitted, approvers are notified and can review and act on the request.

You can allow the Approvals app for your organization and add it to your teams. To learn more, see Manage the Approvals app.

Create, manage, and share schedules with the Shifts app and Frontline Worker integration

Teams integrates with the Shifts app and Frontline Worker, which can be used to coordinate shift staffing features and more. For example, in Shifts, Nurse managers can set up and coordinate schedules for their staff, and nurses can check schedules and swap shifts.

To learn more, see Manage the Shifts app for your organization in Microsoft Teams.

Help your clinical and information workers get going with Teams

There are many resources available to help all of the users in your organization get comfortable with using Teams:

• Visit the Teams adoption center for advice on rolling out Teams if you are just starting your organization's journey with Teams, or expanding Teams into more areas of your organization.
• Consider setting up custom learning pathways for your users to cover just the tasks they need to do.
• Get help and training for your users on how to perform basic tasks in Teams on the Teams support site, including quick training videos. This site also has help and training for the Teams apps, including Lists, Tasks, Approvals, Bookings, and Shifts.