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Get started using the SAP Requisition Management app

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The SAP Requisition Management app is part of the SAP Procurement solution for Microsoft Power Platform. It allows you to do several functions in SAP quicker and easier than using SAP GUI. You can view and update an existing requisition, create a new requisition, and convert a requisition to a purchase order.

Watch the demo

Watch the demo to see how you can manage your SAP requisition data using the SAP Requisition Management app.

View requisition data

You have three options for viewing a requisition:

  • Enter a known requisition number.
  • Select a recent requisition that you have interacted with.
  • Search for a requisition based on vendor and date range.

Image of Microsoft's SAP Procurement requisition app for Power Platform.

Enter a requisition number

If you know the requisition number of the document you want to view, you can type it in the Search requisition number field.

Select a recent requisition

You can select a recently viewed requisition from the Select recent requisition drop-down list. Choose a requisition from the list to load onto your screen.

Search for requisition

If you haven't interacted with the requisition, and you don't know the exact number, you can search for a requisition.

  1. Select the funnel icon to open the Requisition search screen. On the screen, you can search by any individual field or a combination of Requisition Number, Vendor, and Date Range.

    Image shows requisition search screen.

  2. Enter your selection criteria in the fields.

  3. Select Search and your results will be displayed.

  4. Select the requisition you would like to display on the requisition overview screen.

Create a requisition

You can create a new requisition:

  1. Select Create.

  2. Enter a vendor number.

  3. Select the right-pointing arrow next to the vendor number to see the vendor name.

  4. Select the appropriate Purchasing Organization from the dropdown list.

  5. Select the appropriate Purchasing Group from the dropdown list.

Add a line item to a requisition

  1. Select + Add at the Items level.

  2. View the New Requisition Item Details page.

  3. Select your location (plant).

  4. If you know your material number, enter it, or you can search by selecting the filter symbol.

  5. If you select the Search filter, the material search page opens.

  6. Search by material number, description, material type or location (plant). Select the material number. As an example, pick PRODUCT2 and it populates that data into the new requisition item detail screen.

  7. Enter the quantity and the unit price. The Unit field is prepopulated when the material is selected from the Material Search.

  8. View the total automatically calculated based on the quantity multiplied by the unit price.

  9. Select Done to add this line item to the requisition.

Add, cancel, or save the requisition

  1. Select + Add to add more line items.

  2. Select Cancel if you don't want to keep the requisition and everything will be removed.

  3. Select Save when you're finished. When you select Save, the requisition data is saved to SAP, and the SAP document number will appear in the upper left corner.

Additional functionalities

You can edit, sort, and filter requisition data.

Edit a requisition

When you load an existing requisition, you have the ability to edit it. You can also convert it to a purchase order.

Select the Edit link at the right side of the line under Details to edit a requisition. If you select Edit, you're able to change values, add more line items, or delete unwanted line items. To delete, select the check box to the left of the line item, and select Delete at the top. You can also copy an existing line by selecting it and then selecting Copy.

Sort requisition column headings

You can sort column headings by ascending or descending order. To sort, select Column Heading. An arrow appears to show you the sort order.

Note

The sort is done as a character string, so numbers may not be in numeric order.

Filter requisitions

You can filter items in the Items list. The filter box is located on the right side of the Items list.

Field mappings

The table provides requisition screen to function module field mappings.

BAPI_PR_CREATE Mapping

Area Display Name Parameter Field Default
Header Vendor PRITEM DES_VENDOR
Header Vendor Name PRITEM Not Sent
Header Purchasing Organization PRITEM PURCH_ORG
Header Purchasing Group PRITEM PUR_GROUP
Line Item PRITEM PREQ_ITEM
Line Location PRITEM PLANT
Line Material PRITEM MATERIAL
Line Description PRITEM SHORT_TEXT
Line Quantity PRITEM QUANTITY
Line Unit PRITEM UNIT
Line Unit Price PRITEM PREQ_PRICE
Line (Default) REL_DATE PRITEM REL_DATE utcNow() Date
Header (Default) Document Type PRITEM PR_TYPE NB

BAPI_PR_CHANGE Mapping

Area Display Name Parameter Field Default
Header Vendor PRITEM DES_VENDOR
Header Vendor Name PRITEM Not sent
Header Purchasing Organization PRITEM PURCH_ORG
Header Purchasing Group PRITEM PUR_GROUP
Line Item PRITEM PREQ_ITEM
Line Location PRITEM PLANT
Line Material PRITEM MATERIAL
Line Description PRITEM SHORT_TEXT
Line Quantity PRITEM QUANTITY
Line Unit PRITEM UNIT
Line Unit Price PRITEM PREQ_PRICE
Line DELETE_IND PRITEM DELETE_IND CRUD = D (if row is deleted)
Line (Default) REL_DATE PRITEM REL_DATE utcNow() Date
Header (Default) Document Type PRHEADER PR_TYPE NB

See also