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Get started using the SAP Vendor Management app

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The SAP Vendor Management app is part of the SAP Procurement solution for Microsoft Power Platform. It allows you to do several functions in SAP quicker and easier than using SAP GUI. You can view, update, and create a vendor.

Watch the demo

Watch the demo to see how you can manage your SAP vendor data using the SAP Vendor Management app.

View vendor information

You can load existing vendor information three different ways:

  • Select a recent vendor from a dropdown list.
  • Search for a vendor.
  • Enter a known vendor payment number.

Image of Microsoft's SAP Procurement vendor app for Power Platform.

Select a vendor invoice

You can select a recently viewed vendor from the Select recent vendor drop-down list. Choose a vendor from the list to load that vendor's record onto your screen.

Search for a vendor

You can search for a vendor using known search criteria.

  1. Select the funnel icon to open the vendor search screen.
  2. Enter your search criteria into one or more of the following fields:
    • Vendor name
    • Street
    • City
    • Country
    • State Search for a vendor screen.
  3. Select Search to see your results.
  4. Select the vendor you want to view from the list of results.
  5. Select the vendor number to load the vendor's information from SAP to your screen. If the list is too long, you can filter it to narrow the results by typing data from any field into Filter vendors.

Enter a vendor payment number

You can enter a known vendor number into the Search vendor number field and select the arrow to retrieve the vendor record from SAP and display the information on your screen.

Update vendor information

Once an existing vendor record is loaded to the app, making changes is straightforward. Select the Edit button to toggle into Change mode.

Edit the header

Header information can be edited directly on the main page.

Edit purchasing organizations and company codes

  1. Select the Edit link at the end of a row to edit existing purchasing organization and company code assignments. Each purchasing organization and company code assignment can be edited individually.

  2. Select Done to return to the main page with the updates or Cancel to return with no changes.

  3. Select + Add to initiate the creation of a new assignment. Once a row is selected with the checkbox, the X Delete button appears. That allows for the assignment to be flagged as deleted in SAP.

Note

Changes won't be finalized in SAP until you select Save on the main page.

Edit phone numbers and email addresses

Phone numbers and email addresses can be maintained in similar fashion to the purchasing organization and company code assignments, with Edit, + Add, and X Delete options available for each entry.

Save or cancel

Once the changes are complete, you can select either Save or Cancel.

  • Save results in the call of standard functions for vendor update in SAP and you'll see the updated vendor record load on to the page from SAP.
  • Cancel discards all changes and the original vendor data is restored to the state.

Create a vendor

Creating a vendor is straightforward. Select + Create to start a new vendor record.

Enter the header information

Header information can be entered directly on the main page.

Add purchasing organizations and company codes

Select + Add to initiate the assignment of a new purchasing organization.

Each purchasing organization and company code assignment is added individually. Select Done to return to the main page with the new assignment or Cancel to return with no changes.

Add phone numbers and email addresses

Phone numbers and email addresses can be added in similar fashion to the purchasing organization and company code assignments, with Edit, + Add and X Delete options available for each entry.

Save or cancel changes

Once the changes are complete, you can select either the Save or Cancel button located at the top of the screen.

  • Save results in the call of standard functions for vendor creation in SAP and you will see the saved vendor record load on to the page from SAP.
  • Cancel discards all changes and the original data is restored to its initial state.

Field mappings

The tables provide vendor screen to function module field mappings.

RFC_READ_TABLE mapping

Area Table Field Description
Header LFA1 LIFNR Vendor
Header LFA1 LAND1 Country
Header LFA1 NAME1 Vendor name
Header LFA1 ORTO1 City
Header LFA1 PSTLZ Postal code
Header LFA1 STRAS Street
Header LFA1 REGIO State
Header LFA1 KTOKK Account group
Company LFB1 AKONT General ledger account
Company LFB1 BUKRS Company code
Company LFB1 ZTERM Payment terms
Company LFB1 ZWELS Payment method
Purchasing Organization LFM1 EKGRP Purchasing group
Purchasing Organization LFM1 EKORG Purchasing organization
Purchasing Organization LFM1 WAERS Currency
Purchasing Organization LFM1 ZTERM Payment terms

BAPI_ADDRESSORG_GETDETAIL mapping

Structure Field Label
BAPIADSMTP E_MAIL Email
BAPIADSMTP STD_NO Default
BAPIADSMTP CONSNUMBER ID
BAPIADTEL COUNTRY Country
BAPIADTEL TELEPHONE Phone
BAPIADTEL EXTENSION Extension
BAPIADTEL STD_NO Default
BAPIADTEL CONSNUMBER ID

IDOC_INBOUND_SYNCHRONOUS mapping

Segment Field Label Comment
E1LFA1M LIFNR Vendor Blank during Create
E1LFA1M KTOKK AccountGroup
E1LFA1M LAND1 Country
E1LFA1M NAME1 VendorName
E1LFA1M ORTO1 City
E1LFA1M PSTLZ PostalCode
E1LFA1M REGIO State
E1LFA1M STRAS Street
E1LFB1M MSGFN CrudType
E1LFB1M BUKRS CompanyCode
E1LFB1M LOEVM CrudType X for Delete
E1LFB1M AKONT GLAccount
E1LFB1M ZWELS PaymentMethods
E1LFB1M ZTERM PaymentTerms
E1LFM1M MSGFN CrudType
E1LFM1M EKORG PurchasingOrganization
E1LFM1M LOEVM CrudType X for Delete
E1LFM1M WAERS Currency
E1LFM1M ZTERM PaymentTerms
E1LFM1M EKGRP PurchasingGroup

BAPI_ADDRESSORG_CHANGE mapping

Structure Field Label
BAPIADSMTP E_MAIL Email
BAPIADSMTP STD_NO Default
BAPIADSMTP CONSNUMBER ID
BAPIADTEL COUNTRY Country
BAPIADTEL TELEPHONE Phone
BAPIADTEL EXTENSION Extension
BAPIADTEL STD_NO Default
BAPIADTEL CONSNUMBER ID

See also