Manage and configure team tools
Azure DevOps Services | Azure DevOps Server 2022 - Azure DevOps Server 2019 | TFS 2018
As a team administrator, you can customize your backlogs and board to best meet how your team works. If you need to have a team created, request a member of your Project Administrators group do so. It only takes a minute to add a new team. Team settings are managed by the team administrator role. Users assigned as team administrator can configure and manage all team tools.
Team administrators should do the following tasks:
- Add team members
- Add another team administrator
- Configure areas and iteration paths
- Configure backlogs, boards, and general settings
Also, consider the following optional tasks:
Prerequisites
- To perform any team configuration task, you need to be added as a team administrator for the team to be modified, or be a member of the Project Administrators group. See Change project-level permissions.
- To add a team, you must be a member of the Project Administrators group. For more information, see Add teams.
Note
For guidance on configuring and customizing your project and teams to support your business needs, review Configuration and customization of Azure Boards.
Open your team profile
Open your team profile to quickly access items defined for your team.
Sign in to your organization (
https://dev.azure.com/{yourorganization}), and then open your project.Select Project settings > Teams > your team name.
Add users to a team
Several tools, such as capacity planning, team alerts, and dashboard widgets, are team-scoped. These tools automatically reference the users that are as members of a team to support planning activities or sending alerts.
To add users to a team, see Add users to a project or specific team.
All members of a team can favorite team artifacts and define work item templates. For more information, see:
If team members don't have access to all the features they want, make sure they have the permissions needed for those features.
Add an administrator
When you add a team to a project, a Project Administrator should add one or more team administrators.
Configure team areas and iterations
Many Agile tools depend on the area and iteration paths that are configured for the team. To learn more about configuring team areas and iterations, see About teams and Agile tools.
Once project administrators add area paths and iteration paths for a project, team administrators can select the area and iteration paths associated with their team. These settings affect many Agile tools available to the team.
Settings include making the following associations for each team:
- Select team Area Paths
Can select the default area path(s) associated with the team. These settings affect many Agile tools available to the team. - Select team Iteration Paths or sprints Can select the default area path(s) associated with the team. These settings affect many Agile tools available to the team.
For more information, see Define area paths and assign to a team and Define iteration paths and configure team iterations.
Configure team backlogs, boards, and general settings
Team administrators can choose which backlog levels are active for a team. For example, a feature team may choose to show only the product backlog and a management team may choose to show only the feature and epic backlogs. Also, administrators can choose whether bugs are treated similar to user stories and requirements or as tasks.
Team administrators can also choose which days are non-working days for the team. Sprint planning and tracking tools automatically consider days off when calculating capacity and sprint burndown.
You can configure most of your team settings from the common configuration dialog.
Note
To understand the differences between backlogs, boards, taskboards, and Delivery plans, see Backlogs, boards, and plans. If your backlog or board doesn't show the work items that you expect or want, see Set up your backlogs and boards.
Check that you selected the correct project, and then choose Boards > Boards, and select the correct team from the team selector dropdown menu. For more information, see Use breadcrumbs and selectors to navigate and open artifacts.
Choose Team settings
to configure the board and set general team settings.
Choose a tab under any of the sections—Cards, Board, Charts, and General—to configure the cards or boards, the cumulative flow chart, or other team settings. When you're done configuring the settings, select Save and close.
Check that you selected the right project, (2) choose Boards > Boards, and then (3) select the correct team from the team selector menu.
Make sure that you select the team backlog or board that you want to configure using the team selector. To learn more, see Use breadcrumbs and selectors to navigate and open artifacts.
Choose the product or portfolio backlog from the board-selection menu.
Choose Team settings
to configure the board and set general team settings.
Choose a tab under any of the sections—Cards, Board, Charts, and General—to configure the cards or boards, the cumulative flow chart, or other team settings.
Make sure that you select the team from the project/team selector. You can switch your team focus to one that you've recently viewed from the project/team selector. If you don't see the team or project you want, choose Browse… or choose Azure DevOps
to access the Projects page.
Open Work > Backlogs > Board.
Choose the board you want to configure and then choose Team settings
to configure the board and set general team settings.For example, from the Kanban board ...
Choose a tab under Cards or Board to configure the cards and Kanban board columns and swimlanes.
![Common configuration dialog team settings]../.../boards/boards/media/customize-cards/common-config-141.png)
Team administrators can fully customize the team's Kanban boards associated with the product and portfolio backlogs. You configure a Kanban board by first defining the columns and WIP limits from the common configuration dialog. For guidance, see Kanban basics.
For more information on each configuration option, see the following articles:
General
Cards
Kanban board
Configure sprint Taskboards
Similar to Kanban boards, each sprint Taskboard can be customized to support information-rich, color-coded cards as well as addition of customized columns. For details, see Customize sprint Taskboards.
Similar to Kanban boards, each sprint Taskboard can be customized to support information-rich, color-coded cards. For details, see Customize sprint Taskboards.
Add and manage team dashboards
By default, all team members can add and edit team dashboards. In addition, team administrators can manage permissions for team dashboards. For details, see Add and manage dashboards.
Team administrators can add, configure, and manage permissions for team dashboards. For details, see Add and manage dashboards.
Update team name, description, and image
Team settings also include the team name, description, and team profile image. To add a team picture, select the image icon. The maximum file size is 2.5 MB.
Team settings also include the team name, description, and team profile image. To add a team picture. Open the Team Profile and choose the picture icon. The maximum file size is 4 MB.
Manage notifications
Team administrators can add and modify alerts so that the team can receive email notifications as changes occur to work items, code reviews, source control files, and builds. Many alerts are defined for each team. For details, see Manage team alerts.
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