How to: Post Contra Vouchers

You can use contra vouchers to post contra entry transactions that affect both the bank and cash accounts. For example, when you withdraw cash from the bank, you can use a contra voucher to post the debit and credit entries to the cash and bank accounts.

To post contra vouchers, you must specify the debit entry details and the credit entry details on two different journal lines. In the Contra Voucher window, if the Bank Payment Type is set to Manual Check or Computer Check, then you can post the transactions on one line. To do this, you must specify the balance account details, as it helps in voiding the check ledger entry. For more information, see Check Ledger Entries Window and Voiding Checks.

In the General Ledger Setup window, if you select the Active Cheque No. field, then the check number and check date will be updated automatically in the bank ledger entry and the check ledger entry. For more information, see General Ledger Setup Window, Bank Account Ledger Entries Window, and Check Ledger Entries Window.

To post contra vouchers

1. In the Search box, enter Contra Voucher, and then choose the related link.

2. In the Batch Name field, select the batch for which you want to create contra vouchers.

3. Select a journal line to insert debit entry details, and then fill in the required fields as described in the following table.

   Field	Description
   Posting Date	The posting date for the debit entry.
   Document Type	Specify Payment to indicate that the document type is payment.
   Document No.	The document number for which the contra voucher is posted.
   Account Type	Specify G/L Account to indicate that the account type is general ledger account.
   Account No.	The general ledger account number.
   Debit Amount	The total amount of the journal line, including VAT.
   Cheque No.	The check number.
   Cheque Date	The check date.

4. Select a journal line to insert credit entry details, and then fill in the required fields as described in the following table.

   Field	Description
   Posting Date	The posting date for the credit entry.
   Document Type	Specify Payment to indicate that the document type is payment.
   Document No.	The document number for which the contra entry is posted.
   Account Type	Specify Bank Account to indicate that the account type is bank account.
   Account No.	The bank account number.
   Credit Amount	The total amount of the journal line, including VAT.
   Cheque No.	The check number.
   Cheque Date	The check date.

5. On the Navigate tab, in the Narration group, choose Line Narration.

6. In the Narration field, enter the line narration details.

7. Choose the OK button.

8. On the Navigate tab, in the Narration group, choose Voucher Narration.

9. In the Narration field, enter the voucher narration details.

10. Choose the OK button.

    Note

    In the Line Narration and Voucher Narration windows, you can select narration details from the Standard Text Codes window. For more information, see Standard Text Codes.

11. On the Action menu, in the Posting group, choose Post.

See Also

Tasks

How to: Set Up Vouchers
How to: Post Bank Payment Vouchers
How to: Post Bank Receipt Vouchers
How to: Post Cash Receipt Vouchers
How to: Post Cash Payment Vouchers
How to: Post Journal Vouchers
How to: Print Voucher Registers

Reference

Posted Narration
Posted Narrations

Other Resources

Setting up Bank Accounts
Standard Text Codes
Check Ledger Entries Window
Voiding Checks
General Ledger Setup Window
Bank Account Ledger Entries Window