How to: Post Bank Payment Vouchers
You can use bank payment vouchers to post bank-related transactions for payments that are made to the vendor by check.
To post bank payment vouchers, you must specify debit entry details and credit entry details on two different journal lines. In the Bank Payment Voucher window, if the Bank Payment Type is ManualCheck or ComputerCheck, then you can post the transactions on one line. To do this, you must specify the BalanceAccount details, as it helps in voiding the check ledger entry. For more information, see Check Ledger Entries Window.
In the General Ledger Setup window, if you select the Active Cheque No. field, then the check number and check date will be updated automatically in the bank ledger entry and the check ledger entry. For more information, see General Ledger Setup Window, Bank Account Ledger Entries Window, and Check Ledger Entries Window.
To post bank payment vouchers
In the Search box, enter Bank Payment Voucher, and then choose the related link.
In the Batch Name field, select the batch for which you want to create bank payment vouchers.
Select a journal line to insert debit entry details, and then fill in the required fields as described in the following table.
Field Description Posting Date
The posting date for the debit entry.
Document Type
Specify Payment to indicate that the document type is payment.
Document No.
The document number for which the bank payment voucher is posted.
Account Type
Specify Vendor to indicate that the account type is vendor.
Account No.
The vendor account number.
Debit Amount
The total amount of the journal line, including VAT.
Cheque No.
The check number.
Cheque Date
The check date.
Select a journal line to insert credit entry details, and then fill in the required fields as described in the following table.
Field Description Posting Date
The posting date for the credit entry.
Document Type
Specify Payment to indicate that the document type is payment.
Document No.
The document number for which the bank payment voucher is posted.
Account Type
Specify Bank Account to indicate that the account type is bank account.
Account No.
The bank account number.
Credit Amount
The total amount of the journal line, including VAT.
Cheque No.
The check number.
Cheque Date
The check date.
On the Navigate tab, in the Narration group, choose Line Narration.
In the Narration field, enter the line narration details.
Choose the OK button.
On the Navigate tab, in the Narration group, choose Voucher Narration.
In the Narration field, enter the voucher narration details.
Choose the OK button.
Note
In the Line Narration and Voucher Narration windows, you can select narration details from the Standard Text Codes window. For more information, see Standard Text Codes.
On the Action tab, in the Posting group, choose Post.
See Also
Tasks
How to: Set Up Vouchers
How to: Post Bank Receipt Vouchers
How to: Post Cash Receipt Vouchers
How to: Post Contra Vouchers
How to: Post Cash Payment Vouchers
How to: Post Journal Vouchers
How to: Print Voucher Registers
How to: Print Posted General Ledger Entries and Day Book Entries
Reference
Posted Narration
Posted Narrations
Other Resources
Standard Text Codes
Check Ledger Entries Window
General Ledger Setup Window
Bank Account Ledger Entries Window