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Universal Print features

Keep your data secure with leading infrastructure

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Universal Print is your secure cloud print solution, built from the ground up to maximize security every step of the way.

Data handling controls

Fine-grained access control

Verify user presence when printing

Simplify print management and deployment with centralized tools

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Azure Portal

Azure Portal is your one-stop-shop for managing your entire print deployment, from configuration to monitoring and troubleshooting.

  • See your printers all in one place
  • Manage printer settings and give your users access

➡️ Learn how to configure Universal Print with Azure Portal

PowerShell

Automate aspects of print management and configure bulk actions by using PowerShell.

  • Use the dedicated Universal Print PowerShell module to quickly execute common print commands
  • Build on the extensible Universal Print commands within the Microsoft Graph PowerShell SDK for building complex modular scripts

➡️ Learn how to configure Universal Print using PowerShell

Intune

Deploy and configure printers just like you manage other endpoint configurations. The easiest way for a user to install a printer is to never have to install one at all!

  • Deploy printers automatically for Windows users
  • Deploy the Universal Print app automatically on macOS

➡️ Learn how to simplify print management with Intune

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Universal Print is built natively into Windows, making it the easiest print solution to set up for users. Just assign printer access to a user, and they're ready to go.

  • Universal Print on Windows works without deploying any additional software or drivers to endpoints. Only a supported version of Windows is needed.
  • PSA apps can be installed to access advanced printer functionality
  • Users can easily discover printers by name and/or physical location

Printing using Universal Print on macOS is easier than with any other solution. Install the Universal Print app, and you're ready to go.

  • Easily discover and install printers by name and/or physical location.
  • Print from any macOS application with native printing support.

Universal Print is available in OneDrive SharePoint and Excel on the web.

  • Print with zero setup or installation. Just click "print", select a printer from the list, and go.

Reduce cost with smart defaults

Universal Print helps you reduce cost by applying smart defaults

  • Enabling secure release with QR code is proven to prevent significant resource wastage by avoiding print jobs that go straight into the recycle bin when nobody picks them up.
  • Configure printers to suggest black-and-white and double-sided (duplex) configuration by default; or restrict color printing to certain users or printers.

Seamless printing for users who print

People just want to print their document to a nearby printer. Finding the printer, dealing with complex settings, and troubleshooting issues just get in the way of productivity. Universal Print reduces these distractions:

  • By adding location information to printers, IT admins can help users discover nearby printers without understanding complex naming schemes. They just want to print to "that printer down the hall".
  • Printers can be automatically installed and configured on users' devices so they can skip the printer discovery step altogether and just click "Print".
  • There are no drivers to manage, and no driver-related issues for users to troubleshoot.
  • Users don't need to connect to a VPN when printing, which is simpler and increases reliability.
  • When you need to take a printer down for maintenance or replace it with new hardware, you can do so without users needing to update their printer installations by seamlessly swapping printers in Azure Portal.