Universal Print features
Universal Print is your secure cloud print solution, built from the ground up to maximize security every step of the way.
- Universal Print is built on the same hardened infrastructure that runs Teams, OneDrive, and other mission critical systems.
- Bring your own encryption key for added peace of mind.
- Control where your data lives to easily comply with regulatory data residency requirements.
- Use print administrator roles and delegated administration to maintain least privilege administrator access.
- Control printer access by sharing printers with groups or individual users.
- Use secure release with QR code to ensure only print job owners can pick up their documents.
Azure Portal is your one-stop-shop for managing your entire print deployment, from configuration to monitoring and troubleshooting.
- See your printers all in one place
- Manage printer settings and give your users access
➡️ Learn how to configure Universal Print with Azure Portal
Automate aspects of print management and configure bulk actions by using PowerShell.
- Use the dedicated Universal Print PowerShell module to quickly execute common print commands
- Build on the extensible Universal Print commands within the Microsoft Graph PowerShell SDK for building complex modular scripts
➡️ Learn how to configure Universal Print using PowerShell
Deploy and configure printers just like you manage other endpoint configurations. The easiest way for a user to install a printer is to never have to install one at all!
- Deploy printers automatically for Windows users
- Deploy the Universal Print app automatically on macOS
➡️ Learn how to simplify print management with Intune
Universal Print is built natively into Windows, making it the easiest print solution to set up for users. Just assign printer access to a user, and they're ready to go.
- Universal Print on Windows works without deploying any additional software or drivers to endpoints. Only a supported version of Windows is needed.
- PSA apps can be installed to access advanced printer functionality
- Users can easily discover printers by name and/or physical location
Printing using Universal Print on macOS is easier than with any other solution. Install the Universal Print app, and you're ready to go.
- Easily discover and install printers by name and/or physical location.
- Print from any macOS application with native printing support.
Universal Print is available in OneDrive SharePoint and Excel on the web.
- Print with zero setup or installation. Just click "print", select a printer from the list, and go.
Universal Print helps you reduce cost by applying smart defaults
- Enabling secure release with QR code is proven to prevent significant resource wastage by avoiding print jobs that go straight into the recycle bin when nobody picks them up.
- Configure printers to suggest black-and-white and double-sided (duplex) configuration by default; or restrict color printing to certain users or printers.
People just want to print their document to a nearby printer. Finding the printer, dealing with complex settings, and troubleshooting issues just get in the way of productivity. Universal Print reduces these distractions:
- By adding location information to printers, IT admins can help users discover nearby printers without understanding complex naming schemes. They just want to print to "that printer down the hall".
- Printers can be automatically installed and configured on users' devices so they can skip the printer discovery step altogether and just click "Print".
- There are no drivers to manage, and no driver-related issues for users to troubleshoot.
- Users don't need to connect to a VPN when printing, which is simpler and increases reliability.
- When you need to take a printer down for maintenance or replace it with new hardware, you can do so without users needing to update their printer installations by seamlessly swapping printers in Azure Portal.