WorkMobile (Preview)

WorkMobile is an award-winning No Code toolkit that allows businesses to deploy end-to-end field based mobile solutions. Remote staff can digitally record essential business data and it allows office staff to manage in real-time. It allows you to create complex calculations, embed Photos, Video, Audio, Signatures, GPS Locations, Barcodes, Maps and Timestamps. It also has the feature of a JobDispatcher and Document Share function.

This connector is available in the following products and regions:

Service Class Regions
Logic Apps Standard All Logic Apps regions except the following:
     -   Azure Government regions
     -   Azure China regions
     -   US Department of Defense (DoD)
Power Automate Premium All Power Automate regions except the following:
     -   US Government (GCC)
     -   US Government (GCC High)
     -   China Cloud operated by 21Vianet
     -   US Department of Defense (DoD)
Power Apps Premium All Power Apps regions except the following:
     -   US Government (GCC)
     -   US Government (GCC High)
     -   China Cloud operated by 21Vianet
     -   US Department of Defense (DoD)
Contact
Name WorkMobile Support
URL https://helpcentre.esayworkmobile.co.uk/
Email wmsupport@workmobileforms.com
Connector Metadata
Publisher eSAY Solutions Ltd
Website https://www.workmobileforms.com/
Privacy policy https://www.esayworkmobile.co.uk/privacy.aspx
Categories Business Management;Productivity

WorkMobile is an innovative mobile solution designed to transform traditional paper-based data collection into a sophisticated, digital format. It allows businesses to create custom mobile forms for data capture, including text, photos, signatures, and GPS locations, directly from any mobile device. With WorkMobile, users can:

  • Create Custom Forms: Easily design forms that fit the exact needs of your business, without any need for coding.
  • Capture Diverse Data Types: Collect a wide range of data including text, numbers, barcodes, photographs, signatures, and more.
  • Work Offline: Collect data even when offline, and sync once a connection is restored.
  • Ensure Data Accuracy: Reduce human error and improve the quality of data collected in the field.
  • Streamline Reporting: Automatically generate and share reports using the collected data, enhancing decision-making and client communication.

Integrating WorkMobile with Microsoft Power Automate opens up even more possibilities, automating workflows and connecting your data collection with hundreds of other services seamlessly.

Prerequisites

You need to have a valid WorkMobile account and a suitable Office subscription.

WorkMobile credentials may be obtained for signing up for a WorkMobile account here - WorkMobile. ​

How to get credentials

Once an account is activated you can create an API token using the following steps

  • Click add a new portal user
  • Enter a username and other details as required (we suggest PowerAutomateAPIUser or similar)
  • Add an email address - this isn't validated - you may use PowerautomateAPIUser@yourdomain.com
  • Dont forget to click the active toggle on the top right of the Login Edit panel
  • Click Save
  • From the list find the user you have just created and click to edit the user
  • In the Security details section - you will find an API Token heading.
  • Click Generate, fill in the Description box and click update. Press OK to confirm each step
  • Click copy at the end of the API Token box.

Use API key in any of your connectors.

Known Issues and Limitations

  • Currently the only available trigger is to recieve completed records. We will extend this functionality to allow actions to be triggered on any of the WorkMobile job status changes.
  • Ultimately the range of actions and triggers will be extended to cover the full actions supported by the API. The full set of operations are here https://www.esayworkmobile.co.uk/webapi2/swagger/index.html. Any actions or triggers currently unspported by the connector can be accessed by the HTTP or HTTP Webhook connector in PoweAutomate. PLease contact support for more details ​

Common errors and remedies

We have no known error or remedies, but if you have any questions please take a look at our Help Centre or we would love to hear from you via our friendly support team wmsupport.

Creating a connection

The connector supports the following authentication types:

Default Parameters for creating connection. All regions Not shareable

Default

Applicable: All regions

Parameters for creating connection.

This is not shareable connection. If the power app is shared with another user, another user will be prompted to create new connection explicitly.

Name Type Description Required
API Key securestring The API Key for this api True

Throttling Limits

Name Calls Renewal Period
API calls per connection 100 60 seconds

Actions

Allocate a Job

Allocate the specified Job to the specified mobile user

Create a new mobile user

Create a new mobile user

Create Job

Create a WM Job and optionally allocate it by supplying mobile user details

Job Broadcast

Allocate the specified Job to a user group using Job Broadcast

Retrieve a list of forms

Retrieve a list of forms visible to the current login and user group

Retrieve a report in the specified format

Retrieve a binary object of the executed report

Retrieve Mobile Users

Retrieve the visible mobile users visible on the account

Unallocate the Job

Remove the specified Job from the user. Set the job back to unallocated status

Update the attributes associated with the mobile user

Update the attributes associated with the mobile user

User Groups

Retrieve a list of available user groups

Allocate a Job

Allocate the specified Job to the specified mobile user

Parameters

Name Key Required Type Description
JobId
JobId True string

Unique id of job

MobileUserId
MobileUserId True string

Unique id of mobile user

Returns

response
string

Create a new mobile user

Create a new mobile user

Parameters

Name Key Required Type Description
firstname
firstname string

firstname

surname
surname string

surname

username
username string

username

password
password string

password

email
email string

email

mobile
mobile string

mobile

jobTitle
jobTitle string

jobTitle

addressLine1
addressLine1 string

addressLine1

addressLine2
addressLine2 string

addressLine2

addressLine3
addressLine3 string

addressLine3

town
town string

town

county
county string

county

postCode
postCode string

postCode

userGroupId
userGroupId string

userGroupId

isActiveUser
isActiveUser boolean

isActiveUser

isBackgroundUploadEnabled
isBackgroundUploadEnabled boolean

isBackgroundUploadEnabled

diallingCode
diallingCode string

diallingCode

superuser
superuser boolean

downloadunpublishedforms

backgroundUploadInterval
backgroundUploadInterval integer

backgroundUploadInterval

accountSecurityId
accountSecurityId integer

accountSecurityId

Returns

response
integer

Create Job

Create a WM Job and optionally allocate it by supplying mobile user details

Parameters

Name Key Required Type Description
Job Type Id
JobTypeId True integer

The JobType To Use

Estimated Start Date
EstimatedStart True string

Estimated Start date and time of Job

Description
Description True string

Job Description

Duration
Duration True integer

Duration of job

Priority
Priority True integer

Job priority

Id of user to allocate to
AllocatedMobileUserId True integer

Id of the user to allocate to '0' is unallocated

Id of user group to broadcast to
AllocatedUserGroupId True integer

Id of user group to allocate to '0' is unalllocated

Data
Data True string

The formatted JSON that describes the job and conforms to its JSD

Longitude
Location.Longitude True integer

Longitude of the job location

Latitude
Location.Latitude True integer

Latitude of the job location

Address
Location.Address True integer

Textual description of the location

Files
files True array

optional set of files

Returns

Unique Id of raised job

JobId
integer

Job Broadcast

Allocate the specified Job to a user group using Job Broadcast

Parameters

Name Key Required Type Description
JobId
JobId True string

Unique id of job

UserGroupId
UserGroupId True string

Unique id of user group

Returns

response
string

Retrieve a list of forms

Retrieve a list of forms visible to the current login and user group

Returns

Name Path Type Description
array of object
UserFormId
UserFormId integer

UserFormId

Name
Name string

Name

Description
Description string

Description

Live
Live boolean

Live

MobileVisible
MobileVisible boolean

MobileVisible

LocationAware
LocationAware boolean

LocationAware

AutoUpload
AutoUpload boolean

AutoUpload

SaveToDrafts
SaveToDrafts string

SaveToDrafts

Subform
Subform string

Subform

LastUpload
LastUpload string

LastUpload

Created
Created string

Created

CreatedBy
CreatedBy string

CreatedBy

Updated
Updated string

Updated

UpdatedBy
UpdatedBy string

UpdatedBy

Retrieve a report in the specified format

Retrieve a binary object of the executed report

Parameters

Name Key Required Type Description
Form Id
Id True string

Unique form identifier

Report Id
ReportId integer

Unique report identifier

Report Format
ReportFormat True string

Format to return report

Row Id
rowId True integer

Unique row identifier

Returns

Output
binary

Retrieve Mobile Users

Retrieve the visible mobile users visible on the account

Returns

Name Path Type Description
array of object
MobileUserId
MobileUserId integer

MobileUserId

Firstname
Firstname string

Firstname

Surname
Surname string

Surname

JobTitle
JobTitle string

JobTitle

UserGroupId
UserGroupId integer

UserGroupId

Created
Created string

Created

CreatedBy
CreatedBy string

CreatedBy

Modified
Modified string

Modified

ModifiedBy
ModifiedBy string

ModifiedBy

Username
Username string

Username

UserActive
UserActive boolean

UserActive

Unallocate the Job

Remove the specified Job from the user. Set the job back to unallocated status

Parameters

Name Key Required Type Description
JobId
JobId True string

Unique id of job

Returns

response
string

Update the attributes associated with the mobile user

Update the attributes associated with the mobile user

Parameters

Name Key Required Type Description
firstname
firstname string

firstname

surname
surname string

surname

username
username string

username

password
password string

password

email
email string

email

mobile
mobile string

mobile

jobTitle
jobTitle string

jobTitle

addressLine1
addressLine1 string

addressLine1

addressLine2
addressLine2 string

addressLine2

addressLine3
addressLine3 string

addressLine3

town
town string

town

county
county string

county

postCode
postCode string

postCode

userGroupId
userGroupId string

userGroupId

isActiveUser
isActiveUser boolean

isActiveUser

isBackgroundUploadEnabled
isBackgroundUploadEnabled boolean

isBackgroundUploadEnabled

diallingCode
diallingCode string

diallingCode

superuser
superuser boolean

downloadunpublishedforms

backgroundUploadInterval
backgroundUploadInterval integer

backgroundUploadInterval

accountSecurityId
accountSecurityId integer

accountSecurityId

Returns

response
string

User Groups

Retrieve a list of available user groups

Returns

Name Path Type Description
array of object
UserGroupId
UserGroupId integer

UserGroupId

Created
Created string

Created

CreatedBy
CreatedBy string

CreatedBy

Modified
Modified string

Modified

ModifiedBy
ModifiedBy string

ModifiedBy

Name
Name string

Name

DefaultGroup
DefaultGroup boolean

DefaultGroup

MenuId
MenuId string

MenuId

Triggers

When data is submitted for a form

Set up the webhook

Parameters

Name Key Required Type Description
Form
userFormId True integer

userFormId

Include Sub-Form Data
includeSubFormData True boolean

includeSubFormData

Returns

Name Path Type Description
Id
Id integer

Id

OriginalId
OriginalId integer

OriginalId

Created
Created string

Created

CreatedBy
CreatedBy string

CreatedBy

Uploaded
Uploaded string

Uploaded

Definitions

string

This is the basic data type 'string'.

integer

This is the basic data type 'integer'.

binary

This is the basic data type 'binary'.